Do you reconcile Toast / Square / Clover daily?

Yes. We pull POS data daily, reconcile to bank deposits net of fees and tips, and post to the GL so your books reflect each day's true sales — not just monthly batch totals.

Can you produce weekly prime cost reports?

Yes. Weekly prime cost (food + labor as % of sales) is the single most important operating metric for restaurants. We deliver it weekly, not monthly.

Do you handle the FICA tip credit?

Yes. We calculate the FICA tip credit (Form 8846) annually — most restaurants leave thousands of dollars on the table by missing it.

Can you support multi-location operations?

Yes. We consolidate at the operator level and produce per-location P&L for benchmarking. Multi-location operators benefit most from the FP&A and CFO services.

Restaurants & Hospitality

Accounting for Restaurants and Hospitality

Name: Rubric Financial
Address: 2 Embarcadero Center, San Francisco, CA, 94111, US
Telephone: (415) 406-6041
Price range: $$

Restaurant accounting is prime cost (food + labor as a % of sales), tip reporting, daily POS reconciliation, and tight cash management. Rubric Financial supports restaurants, cafés, bars, food trucks, and small hospitality operators with the discipline these businesses require to survive thin margins.

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What We See Most

Common challenges in this category

The accounting and tax issues we run into repeatedly with restaurants & hospitality clients.

Daily POS reconciliation tying gross sales to deposits — net of credit card fees, comps, voids, gift card sales, and tips
Prime cost (food cost + labor) tracked weekly, not monthly — by the time the month closes, the damage is done
Tip pooling, tip credit calculations (federal and state), and FICA tip credit for owners
Inventory: weekly or daily counts, par levels, theoretical vs. actual food cost variance
Multi-location consolidation with per-location P&L for benchmarking
Sales tax nuances — alcohol vs. food, prepared vs. prepackaged, on-premises vs. off-premises

How We Help

Services that matter most for restaurants & hospitality

Bookkeeping

Daily POS reconciliation (Toast, Square, Clover), credit card fee separation, tip and gratuity tracking, and weekly prime cost reporting.

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Payroll

Tipped employee payroll with proper tip reporting, state-specific tip credit handling, and accurate W-2 / 1099 reporting.

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Business Tax & CPA

FICA tip credit (Form 8846), sales tax compliance for food and alcohol, and entity returns with restaurant-specific deductions.

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Fractional CFO

Per-location profitability, menu engineering, lender / SBA loan support, and growth-vs.-cash decisions.

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FAQ

Common questions

Do you reconcile Toast / Square / Clover daily?: Yes. We pull POS data daily, reconcile to bank deposits net of fees and tips, and post to the GL so your books reflect each day's true sales — not just monthly batch totals.
Can you produce weekly prime cost reports?: Yes. Weekly prime cost (food + labor as % of sales) is the single most important operating metric for restaurants. We deliver it weekly, not monthly.
Do you handle the FICA tip credit?: Yes. We calculate the FICA tip credit (Form 8846) annually — most restaurants leave thousands of dollars on the table by missing it.
Can you support multi-location operations?: Yes. We consolidate at the operator level and produce per-location P&L for benchmarking. Multi-location operators benefit most from the FP&A and CFO services.

Run a restaurants & hospitality business?

Tell us about it. Same business day response from a partner.

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